The management of an online board meeting is critical to the success of meetings, board engagement and the quality of minutes. These suggestions will help you organize your next meeting via virtual and ensure it’s efficient and productive.
Make an agenda that reflects the goals of your meeting like to inform, gather information or come to a conclusion. This will help guide the conversation and assist your chairperson in controlling the speed of the discussion. Include a maximum duration for each speaker and topic in order to keep the discussion moving.
Schedule the meeting for a time that is convenient for all participants. This will enable participants to take part more easily in the discussion and ensure that there is a quorum, which is required for democracy and voting is present. It is also essential to take into account the time zones of the attendees and provide the necessary tools for a successful discussion.
Employ a staff member to serve as a keeper. The person in charge will oversee the duration and length of each discussion, and ensure that the meeting times are adhered to. This will increase productivity and improve accountability for board members. It’s recommended that members and directors dress in business attire to avoid distracting clothing and lighting that could be a problem when being filmed.
Encourage or require all attendees to make use of video during the meeting to boost engagement. This will enable them to observe the body language of their co-workers. This will assist in establishing trust and creating a collaborative atmosphere.