Virtual meetings have become a staple for a lot of mission-driven organizations, and if done right, these meetings are highly productive. However, just like all meetings, there are a few important aspects to be considered to ensure that the meeting is effective.
It’s essential to establish expectations and a good manners, but it’s also essential to keep the conversation going. It is difficult for those not in attendance to contribute their thoughts when the discussion stagnates on a single subject. This is where an agenda can come in useful, as it will assist the meeting’s chair in ensuring that everyone is getting their fair share of the discussion, and also prevent some voices from dominating the discussion.
In addition, it’s crucial to keep remote participants engaged by ensuring that they have access to key content. This could be shared presentations as well as physical documents distributed or even content that was created during the meeting on whiteboards and flipcharts. By providing this engaging experience, remote participants can be fully engaged and make their contributions as easily as their counterparts in person.
To support this shift in meeting formats, it’s crucial to have an online platform that offers secure, centralised archived access to all meeting materials. A platform such as BoardPro offers this https://seboardroom.com/how-to-structure-nonprofit-board-positions functionality that helps support the transition to a digital format for meetings. By storing all meeting notes and documents in a central archive, directors will gain access to crucial information for future references.