A board portal is a safe digital corporate governance platform that optimizes every board meeting process – prior to, during and after the meeting. These platforms make meetings more efficient, improve decision-making and enable sharing of information between executive team members and directors.
A centralized platform for all documents and communications for the board including instant messages, emails, and eSignatures. It allows board members to examine and collaborate on material in advance of the meeting. This makes it unnecessary to search through board books or email threads for information and ensures that all board members are using the most up-to-date version of all documents. Modern board management tools also provide a layer of security, with documents stored on a secure platform that can only be accessed by those who have access to the member’s profile. This protects sensitive information from falling into unintentional hands or getting lost in personal emails.
Every meeting, whether in person, virtual or hybrid need to be planned. A good board portal will allow administrators to design and distribute a the complete and comprehensive board book to the board prior to the meeting to ensure directors have ample time to go through it. It should also permit the creation of minutes for meetings and remote or hybrid meetings.
Board members are busy people, so they require an application that allows them to prepare easily for and attend each meeting. Find a user interface that is as simple as it can be. It should incorporate functions that allow board members to share information on topics they are working on, as well as calendar integrations that allow directors to view each other’s availability and schedules in real time.